The responsible entity for the purposes of data protection laws is:
PROXIA Software AG
Anzinger Strasse 5
Phone: +49 (0) 80 92 23 23 0
Fax: +49 (0) 80 92 23 23 300
Board: Julia Klingspor, Torsten Wenzel
Board-Chairman: Josef Schechner
Register court: Amtsgericht München HRB 189776
Tax indentification number: DE275193533
Responsible for content according to § 6 MDStV: Julia Klingspor
Collection of general information
When you access our website, information of a general nature is recorded automatically. This information (server log files) includes the type of web browser, the operating system used, the domain name of your Internet service provider, and the like. This is only information that cannot be traced back to you personally. This is technical information that is required to deliver the contents of web pages requested by you correctly and for Internet use. Anonymous information of this kind is evaluated by us statistically to optimize our website and the technology behind it.
Registering on our website
To protect the security of your information during transmission, we use state-of-the-art encryption techniques (such as SSL) over HTTPS.
When you register to receive our newsletter, the information you provide will be used solely for this purpose. Subscribers may also be notified by e-mail about circumstances relevant to the service or registration (such as changes to the newsletter program or technical conditions). We need a valid e-mail address for a registration to be effective. In order to verify that an application is actually made by the owner of an e-mail address, we use the “double opt-in” procedure. To do this, we log the ordering of the newsletter, the sending of a confirmation e-mail, and the receipt of the answer requested in the e-mail. No additional information is collected. The information is used solely for the newsletter and is not passed on to third parties. Your consent to the storage of your personal information and its use for the newsletter can be revoked at any time. You will find a link for this purpose in each newsletter. In addition, you can unsubscribe from this website at any time or send us your corresponding request using the contact option indicated at the end of this Privacy Notice.
If you contact us by e-mail or by using the contact form, the information you provide will be stored for the purpose of processing the request and for possible follow-up questions.
Deleting or blocking information
We adhere to the principles of data reduction and data economy. Therefore, we only store your personal information for as long as is necessary to achieve the purposes mentioned here or as provided for by the various storage periods required by law. After discontinuation of the respective purpose or expiration of these time limits, the corresponding information is routinely blocked or deleted in accordance with the legal requirements.
Applications for employment
We are delighted that you want to send us an application for employment. In the following, we explain how we use your personal information contained in an application for employment and provide additional information relevant to this matter.
1. Data protection officer
For all questions related to the processing of your personal information and the exercise of your rights under the General Data Protection Regulation (GDPR).
2. For what purposes and on what legal basis do we use personal information?
We use as much of personal information as we require to process your application for employment and to make a decision regarding employment with us. The legal basis is § 26, para. 1 in connection with para. 8, sentence 2 of the German Federal Data Protection Act (BDSG). Furthermore, we may use personal information about you if required to defend ourselves against legal claims arising from the application process. The legal basis is Article 6, para. 1, letter f of the General Data Protection Regulation (GDPR). The burden of proof in proceedings under the German General Act on Equal Treatment (AGG) would be an example of legitimate interest. If an employment relationship is established between you and us, pursuant to § 26, para. 1 of the German Federal Data Protection Act (BDSG), we may continue to use the personal information already received from you for employment purposes, if necessary for the processing or termination of the employment relationship, or for the exercise or fulfillment of rights and obligations of those representing the interests of employees required by law, wage, company, or labor agreements (collective agreement).
3. Which categories of personal information do we use?
We use information related to your application for employment. This may include general information about you (such as your name, address, and contact details), information regarding your professional qualifications and education or vocational training, or any other information that you give us in association with your application for employment. Apart from this, we may use any career-related information that is publicly available, such as a profile in professional social media networks.
4. What sources do we use to obtain personal information that we do not receive from you?
If we do not obtain the information directly from you and you have an active profile in StepStone, or if you disclose an inactive or partially active profile to us during the application process, we may also collect personal information about you from these profiles.
5. What categories of recipient data are there?
We may transfer your personal information to companies affiliated with us, if this is allowed within the scope of the purposes and legal bases stated in section 2. Apart from that, personal information is used on our behalf for contracts based on Art. 28 of the General Data Protection Regulation (GDPR), particularly by host providers or providers of job applicant management systems.
6. Transmission to a third country
There is no intention to transfer personal information to a third country.
7. How long will your information be stored?
We will keep your personal information stored as long as necessary to make a decision regarding your application. If an employment relationship is not established between you and us, we may also continue to keep your personal information stored as required to defend ourselves against any possible legal claims. The employment application documents will be deleted 12 months after notification of the rejection decision, unless a longer storage period is required due to litigation.
8. What are your rights?
Depending on the specific situation, as an applicant for employment with us, you have the following data protection rights, which you may exercise any time by contacting us or our data protection officer as detailed in section 1:
You have the right to receive information about your personal information used by us and to request access to your personal information and/or copies of this information. This includes information on the purpose for which the information is used, the category of the information used, the recipients and those who have access to said information, and if possible, the planned duration of the data storage, or if that is not possible, the criteria for determining such duration;
b. Correction, deletion, or restriction of use
You have the right to demand immediate correction of incorrect personal information about you. Taking into account the purposes for which this information is used, you have the right to request the completion of incomplete personal information – including a supplementary statement.
c. The right to object
To the extent that your personal information is used based on Article 6, para. 1, letter f of the General Data Protection Regulation (GDPR), you have the right to object to the use of such information for reasons arising from your particular situation at any time. Then we will no longer use this personal information unless we can demonstrate compelling legitimate grounds for use that outweigh your interests, rights, and freedoms, or unless the use is for the purposes of asserting, exercising, or defending legal claims.
d. Right of revocation
If the information is used based on your consent, you have the right to revoke your consent at any time without affecting the legality of the use of the information based on your consent prior to the revocation. In this regard, you can contact us or our data protection officer at any time as detailed above.
e. Right to deletion
You have the right to ask us to delete your personal information without delay, and we are required to delete your personal information immediately if one of the following reasons applies:
- The personal information is no longer necessary for the purposes for which it was collected or otherwise used.
- You raise an objection to the use of your personal information pursuant to section 8.c above and there are no overriding legitimate reasons for its use.
- Your personal information was used unlawfully.
- The deletion of personal information is required to satisfy a legal obligation according to the laws of the European Union or member states to which we are subject.
This will not apply if use of your personal information is required:
- To satisfy a legal obligation that requires use of your personal information according to the laws of the European Union or member states to which we are subject.
- To assert, exercise or defend legal claims.
f. Right to restriction of use
You have the right to require us to restrict the use of your personal information if any of the following conditions apply:
- The accuracy of your personal information is contested by you, and in this case for a period of time that allows us to verify the accuracy of your personal information.
- The use of your personal information is unlawful and you refuse the deletion of your personal information, and instead request the restriction of the use of such information.
- We no longer need your personal information for the purposes stated, but you need it to assert, exercise, or defend your rights, or
- You have lodged an objection to the use of your personal information pursuant to section 8.c above, as long as it is not certain whether our legitimate reasons prevail over yours.
If the use of your personal information has been restricted according to letter f, apart from its storage, such personal data may be used only with your consent or to assert, exercise, or defend legal claims or to protect the rights of another natural or legal person, or for reasons of important public interest of the European Union or of a member state. If you have a restriction on the use of your personal data, we will inform you before the restriction is lifted.
g. Right of appeal
Irrespective of any other administrative or judicial remedy, you have the right to file an appeal with a supervisory authority, in particular in the member state of your place of residence, employment, or the place of the alleged infringement, if you believe that the use of your personal information is in violation of the General Data Protection Regulation (GDPR). 9. Necessity of providing personal information The provision of personal information is neither required by law nor by contract, nor are you obligated to provide your personal information. But the provision of personal information is required to enter into a contract of employment with us. This means that unless you provide your personal information when applying for employment, we will not enter into any employment relationship with you. 10. The decision-making process is not automated There is no automated decision in individual cases within the meaning of Art. 22 of the General Data Protection Regulation (GDPR), that is, the decision on your application is not based solely on automated processing.
Use of Google Analytics
Use of Google Maps
Embedded YouTube videos
Social media plug-ins
Facebook Inc. (1601 S. California Ave - Palo Alto - CA 94304 - USA)
Google Plus/Google Inc. (1600 Amphitheatre Parkway - Mountain View - CA 94043 - USA)
LinkedIn Corporation (2029 Stierlin Court - Mountain View - CA 94043 - USA)
Our website uses Google conversion tracking. If you have reached our website via an advertisement sent by Google, Google Adwords will set a cookie in your computer. The conversion tracking cookie is set when a user clicks on an ad placed in Google. These cookies lose their validity after 30 days and are not used for personal identification. If a user visits certain pages on our website and the cookie has not expired, we and Google can recognize that the user clicked on the ad and was redirected to this page. Each Google AdWords customer receives a different cookie. Cookies cannot be tracked by AdWords customers through the websites. The information gathered from a conversion cookie is used to generate conversion statistics for AdWords customers who have opted for conversion tracking. Customers are given the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. But they do not receive information that identifies users personally. If you do not want to participate in the tracking, you can refuse to have the required cookie set – for example, by a browser configuration that generally disables the automatic setting of cookies or configures your browser to block cookies from the domain “googleleadservices.com”. Please note that you must not delete the opt-out cookies as long as you do not want measurement data to be recorded. If you have deleted all your cookies in the browser, you must set the respective opt-out cookie again. Your rights to information, correction, blocking, deletion, and objection
You have the right to receive information about your personal information stored by us at any time. You also have the right to have your personal information corrected, blocked, or apart from the storage of data required for business transactions, deleted. Please contact our data protection officer. The contact details are at the bottom of this page. In order for data to be blocked at all times, it must be stored in a lock file for control purposes. You can also request the deletion of your personal information, as long as there is no legal archiving requirement. If such a requirement does exist, we will block your information on request. You can make changes to or revoke your consent for the future by notifying us.
Links to other websites
PROXIA websites contain links to other websites. PROXIA is not responsible for the privacy policies or the content of these other websites.
Questions to the data protection officer
If you have questions about data protection, please write us an e-mail or contact our data protection officer directly:
Ext. Data Protection Officer
Trostberger Str. 24